Author with AI
Generate policies, procedures, work instructions, and training documents from a short brief — or rewrite a passage you highlight, with the surrounding context included.
- Guided drafting
- Inline rewrites
- Dictation
AI-assisted document control
All your business manuals. Done automatically.
Contourna drafts your policies, procedures, and work instructions with AI, routes them through review and approval, then proves they are followed with forms and records.
- 14 days free, cancel anytime
- Unlimited free viewers
- Bring your existing documents
PoliciesProceduresWork instructionsTraining documentsManualsFormsRecordsPoliciesProceduresWork instructionsTraining documentsManualsFormsRecords
Why Contourna
Write the standard, control the standard, prove the standard
Most quality systems fall apart between those three jobs. Contourna keeps them in one place, so documentation stays part of the work instead of a separate admin project.
Keep it controlled
Draft, in review, published. Revision history, scheduled review cycles, and a recorded reason for every change your quality program has to defend.
- Approvals
- Version history
- Review cycles
Prove it works
Publish the forms that go with a procedure, collect records against it on a schedule, and watch the quality metrics you track for signs of drift.
- Form schedules
- Linked records
- SPC charts
Start where you are
You already wrote half of this. Bring it with you.
Import the files and pages your process already lives in — from your drive, from Notion, or from Google Drive. Everything arrives as a draft, and Contourna suggests how to group it into manuals so you are not filing hundreds of files by hand.
Convert to editable
Creates a Contourna document you can edit. Formatting may shift, and an AI rewrite is optional.
Upload original
Keeps the file exactly as uploaded, for when the original layout matters most.
After an import, Contourna proposes a manual structure for everything that came in — grouped by the work it describes.
Supported files
- DOC
- DOCX
- MD
- JPG
- PNG
Manuals
A manual, not a folder of files
Every manual stacks in four tiers, so a policy, the procedures that carry it out, the instructions that do the work, and the records that prove it all sit in one place — in the order an auditor reads them.
Level 1
Policy
Why
Defines what will be done — stated once, sets the direction.
Level 2
Procedures
Who · When · Where
Assigns responsibilities, timing, and locations for carrying out the policy.
Level 3
Work instructions
How
Step-by-step guidance for completing specific tasks and activities.
Level 4
Forms & proofs
Evidence
Forms and templates that capture proof of compliance and activity.
Build your first manual
Generate the parent policy with AI, or link one you already have.
Write with AI
Draft and refine documents without starting from a blank page.
Highlight a passage, tell the assistant what you want, and review the change as a tracked suggestion before it touches the document.
- Rewrite selected passages with the surrounding context included.
- Review every AI edit as a diff you can apply or discard.
- Keep policies, procedures, and instructions consistent in tone and structure.
- Highlight text and ask for a rewrite
- Dictate straight into a section
- Tables, images, and diagrams
- Reusable document templates
- Section-by-section navigation
- Every AI edit shown as a diff
Review & approve
Consistent employee standards. Consistent customer service.
Anyone doing the work can flag a document as out of date. Reviewers see the suggestion against the exact section it affects, then approve, edit, or publish.
- Suggestions are tied to a section, not a comment thread.
- Reviewers see what changed and why before publishing.
- Section navigation keeps long work instructions manageable.
Review cycles
Documents come back for review on their own.
Set a cadence per document and Contourna queues the next review for you. The reviewer opens the revision under review, records findings against the section they affect, and closes the cycle with a disposition.
- Overdue and upcoming reviews collect in one queue.
- Reviews can be started early when the process changes.
- Findings and rounds are recorded against the cycle.
- Each published revision keeps the reason it was made.
Three ways to close a review
- Approve without changesThe revision is current and suitable as written.
- Approve with changesApprove now and send non-blocking findings to the owner.
- Request revisionReturn required findings and wait for a revised version.
Review cadence
Pick one per document.
- Monthly
- Quarterly
- Semi-annual
- Annual
Reason on the record
Every revision states why it happened.
- Process change
- Audit finding
- Incident or corrective action
- Regulatory change
Anyone can raise it. Reviewers decide.
A worker who spots a step that no longer matches reality flags the section from the document itself. It lands in the review queue as a suggestion with the section attached — not as a message someone has to remember to act on.
Forms & records
Describe the record you need. Get a form ready to publish.
Contourna builds the fields, sections, and tracked quality metrics for you. Adjust anything, publish it, then assign it on a schedule so the work leaves evidence behind.
- Ask the assistant to add, edit, or reorder fields — you approve each change.
- Assign to people or whole departments, once each or once for the group.
- Missed submissions are flagged instead of disappearing.
- Records stay attached to the procedure they prove.
Field types
- Text
- Long text
- Number
- Duration
- Checkbox
- Dropdown
- Date
- Section
- Quality metric
Schedules
- Daily
- Twice daily
- Weekly
- Twice weekly
- Monthly
- Specific dates
- As needed
Quality data
Records are not the point. Knowing is the point.
Mark a form field as a quality metric and every submission feeds a control chart. Contourna calculates the limits, checks the standard SPC rule sets, and tells you in plain language what the pattern means.
Control charts
Every quality-metric field you track gets a chart with a mean and calculated control limits.
Rule detection
Nelson and Western Electric rule violations are flagged on the points that triggered them.
Capability
Cp and Cpk alongside mean and standard deviation, recalculated as records arrive.
Plain-language insights
Stability, trend, and capability findings written out with a recommended next step.
Included in the Control plan.
Team & access
Roll it out to everyone without paying for everyone
A quality system only works if the whole team can open it. Contourna charges for the people who write and approve documents, not for the people who follow them.
Only editors need a seat
Admins who author and approve documents use a seat. Everyone who fills forms, raises suggestions, and reads the current version is free — with no cap.
Permissions by role
Document, manual, team, department, and settings access is granted per role, so the front line sees what it needs and nothing else.
Departments and job roles
Group documents, manuals, and form schedules by department and job role so the right standard reaches the right people.
How it works
Draft it, approve it, publish it, prove it
One loop, from a blank page to a published standard with records behind it.
- Step 1
Draft
Import what you already have, or describe the document you need. The assistant returns a structured draft with the sections your quality program expects.
- Step 2
Review
Anyone doing the work can flag a document as out of date. Reviewers see the suggestion against the exact section it affects, then apply, edit, or reject it.
- Step 3
Publish
Approve to publish. Employees always open the current version, and the revision that replaced it stays in the history with its reason attached.
- Step 4
Prove
Assign the matching form on a schedule. Submissions land against the document that governs them and feed the metrics you track.
Pricing
Two plans. One decides how far you take it.
Prices in CAD. Every plan includes 3 editor seats and unlimited free viewers, and starts with a 14-day free trial.
Generate
Author and control the whole document side of your quality system.
$199CAD / month
$159/month billed annually — save 20%
- Policies, procedures, work instructions, training
- Manuals with an ordered document hierarchy
- AI drafting, rewriting, and voice dictation
- File, Notion, and Google Drive import
- Suggestions, review cycles, and revision history
- 3 editor seats · unlimited free viewers
Control
Everything in Generate, plus the records and quality data that prove it.
$399CAD / month
$319/month billed annually — save 20%
- Everything in Generate
- Form builder with an AI assistant
- Scheduled and assigned form submissions
- Records tied to the document they prove
- Control charts with Nelson and Western Electric rules
- Cp / Cpk capability and written SPC insights
Extra editor seats are $39 CAD per month each. Cancel or switch plans yourself from the billing portal.
Live demo — no account required
Judge the writing before you sign up
Pick a policy, procedure, or work instruction, adjust a realistic example, and generate a real draft in the same editor the product uses. It stays in your browser tab.
Does Contourna certify us to ISO 9001?
No — certification comes from your auditor. Contourna gives you the structure auditors look for: controlled documents with owners, revision history with a recorded reason, scheduled review cycles, and records tied to the procedure they prove.
Who needs a paid seat?
Only the people who author and approve documents. Every plan includes 3 editor seats, and extra seats are $39 CAD per month. Employees who fill forms, raise suggestions, and read published documents are free, with no limit on how many you add.
Can we bring the documents we already have?
Yes. Upload Word or PDF files one at a time or in a batch, or connect Notion and Google Drive and import from there. After an import, Contourna suggests how to group what came in into manuals so you are not filing hundreds of files by hand.
Does the AI publish anything on its own?
No. AI output arrives as a draft or a tracked suggestion against a specific section. A person applies or discards each change, and a person approves the document before it publishes.
How does the free trial work?
You pick a plan and start a 14-day trial at checkout. A card is collected up front, nothing is charged until the trial ends, and you can cancel from the billing portal at any point before then.
Is the playground connected to my account?
No. The playground generates a real document with the same assistant the product uses, but the draft lives in your browser tab and is never saved to a Contourna account. Do not put confidential information into it.
Build a system your employees can actually follow.
Replace scattered files and manual follow-up with controlled documents that stay current — and records that show they were used.