Equipment
Give each machine its forms, a history of every check, its files, and the manuals that cover it.
AI-powered document control
Write business manuals faster. Keep them current
Draft policies, procedures, and work instructions with AI. Manage reviews and approvals in the same place, then collect the records that show the work was done.
- 14 days free, cancel anytime
- Unlimited readers and form users
- Bring your existing documents
Start where you are
Don't start from scratch. Bring what already works
Import files from your computer, Notion, or Google Drive. They arrive as drafts, ready to update. Contourna can also suggest how they fit together, so you do not have to sort a pile of files by hand.
Convert to editable
Turn the file into a Contourna document you can update. Choose whether you want AI to clean up the writing too.
Upload original
Keep the original file and its layout exactly as they are.
Once the import is done, Contourna suggests a practical manual structure based on what each document covers.
Supported files
- DOC
- DOCX
- MD
- JPG
- PNG
Manuals
Give every document a place and a purpose
Organize each manual in four clear levels: the policy, the procedures that support it, the instructions people follow, and the forms that capture the work. It is easy for employees to navigate and easy for auditors to understand.
Level 1
Policy
Why
Sets the direction and explains what your organization expects.
Level 2
Procedures
Who · When · Where
Makes responsibilities, timing, and locations clear.
Level 3
Work instructions
How
Shows people exactly how to complete a specific task.
Level 4
Forms & proofs
Evidence
Captures the records that show the work was completed.
Build your first manual
Write the parent policy with AI, or link one you already have.
Write with AI
Turn your know-how into a solid first draft
Describe what you need or start with an existing document. When the wording needs work, highlight the passage, ask for a change, and review the result before it touches your document.
- Rewrite a selected passage without losing the surrounding context.
- See every change before you accept or discard it.
- Keep policies, procedures, and instructions consistent.
- Highlight a passage and ask for a rewrite
- Dictate directly into any section
- Tables, images, and diagrams
- Reusable document templates
- Section-by-section navigation
- See every AI edit before accepting it
Review & approve
Let people keep doing the work Keep documents honest
Anyone can flag a step that no longer matches the work. Reviewers see the suggestion beside the exact section it affects, with the context they need to decide what changes.
- Keep suggestions attached to the section they affect.
- See what changed and why before publishing.
- Move through long documents one section at a time.
Review cycles
Know what's due for review before it becomes overdue
Choose how often each document should be reviewed and Contourna puts it in the queue at the right time. Reviewers can record findings on the exact section they affect and close the review with a clear decision.
- See upcoming and overdue reviews in one queue.
- Start a review early when a process changes.
- Keep every finding and review round on record.
- Record why each published revision was made.
Three ways to close a review
- Approve without changesIt is current and ready as written.
- Approve with changesApprove it and send minor findings to the owner.
- Request revisionSend it back with the changes that must be made.
Review cadence
Pick one per document.
- Monthly
- Quarterly
- Semi-annual
- Annual
Reason on the record
Every revision states why it happened.
- Process change
- Audit finding
- Incident or corrective action
- Regulatory change
Suggestions from anyone, decisions from reviewers
When someone spots an outdated step, they can flag it from the document itself. The suggestion lands in the review queue with the right section attached, ready for a reviewer to act on.
Forms & records
Tell Contourna what you need to record. It builds the form
Start with a short description and get a form with the right fields, sections, and quality metrics. Make any changes, publish it, and assign it on a schedule so completed work always leaves a record.
- Ask the assistant to add, edit, or reorder fields. You approve every change.
- Assign a form to individuals or entire departments.
- See missed submissions before they slip through the cracks.
- Keep each record attached to the procedure it supports.
Field types
- Text
- Long text
- Number
- Duration
- Checkbox
- Dropdown
- Date
- Section
- Quality metric
Schedules
- Daily
- Twice daily
- Weekly
- Twice weekly
- Monthly
- Specific dates
- As needed
Operations
Attach the checks to the things you run
Add your locations, equipment, and products, then assign the forms each one needs. Checks are organized by site, and each one goes to the team or person who does it.
Products & batches
Keep a register of what you make and the checks each product needs, with a required batch or lot number on every product record.
Quality data
See when a process starts to drift
Mark any form field as a quality metric and each submission updates its control chart. Contourna calculates the limits, checks standard SPC rules, and explains what the pattern means in plain language.
Control charts
Turn any quality metric into a chart with its mean and calculated control limits.
Rule detection
See Nelson and Western Electric rule violations on the exact points that triggered them.
Capability
Follow Cp, Cpk, mean, and standard deviation as new records come in.
Clear explanations
Get a plain-language read on stability, trends, and capability, plus a useful next step.
Included in the Control plan.
Team & access
Roll it out to everyone without paying for everyone
A quality system only works when people can use it. You pay for the people who write and approve documents. Everyone else can read, submit forms, and suggest changes for free.
Only editors need a seat
Pay for the people who write and approve documents. Everyone who reads documents, fills forms, or suggests a change is free, with no limit.
Give people the right access
Set access by role across documents, manuals, teams, departments, and settings. People see what they need without wading through what they do not.
Departments and job roles
Organize manuals, documents, and form schedules by department and job role so each person gets the standards that apply to them.
How it works
A simpler way to keep standards current
Go from a rough idea to a published standard, then keep the records that show it is being followed.
- Step 1
Draft
Import an existing file or describe what you need. Contourna gives you a structured draft to work from.
- Step 2
Review
Let the people doing the work flag anything that is out of date. Reviewers can apply, edit, or reject each suggestion in context.
- Step 3
Publish
Approve the document and make it live. Employees always see the current version, while older revisions and the reason for each change stay on record.
- Step 4
Record
Assign the matching form on a schedule. Each submission stays tied to the document and feeds the metrics you track.
Pricing
Choose the right fit for your quality system
All prices are in CAD. Both plans include 3 editor seats, unlimited readers and form users, and a 14-day free trial.
Generate
For teams that need one place to write, organize, review, and control their documents.
$199CAD / month
$159/month billed annually. Save 20%
- Policies, procedures, work instructions, training
- Manuals that keep every document in the right order
- AI drafting, rewriting, and dictation
- Import from files, Notion, and Google Drive
- Suggestions, scheduled reviews, and revision history
- 3 editor seats and unlimited free readers
Control
For teams that also need forms, records, and quality data to show the process is working.
$399CAD / month
$319/month billed annually. Save 20%
- Everything in Generate
- AI-assisted form builder
- Form assignments and schedules
- Operations: locations, equipment, and products
- Records kept with the document they support
- SPC charts with Nelson and Western Electric rules
- Cp, Cpk, and clear SPC insights
Extra editor seats are $39 CAD per month each. Cancel or switch plans yourself from the billing portal.
Live demo. No account required.
Try the document writer for yourself
Choose a policy, procedure, or work instruction. Adjust the example and create a real draft with the same assistant Contourna customers use. Your work stays in the current browser tab.
Does Contourna certify us to ISO 9001?
No. Certification comes from your auditor. Contourna helps you put the pieces auditors look for in place: controlled documents with owners, scheduled reviews, a complete revision history, and records tied to the right procedure.
Who needs a paid seat?
Only the people who write and approve documents need a paid seat. Every plan includes 3 editor seats, and extra seats are $39 CAD per month. Everyone else can read published documents, fill forms, and suggest changes for free.
Can we bring the documents we already have?
Yes. Upload Word or PDF files individually or in a batch, or import from Notion and Google Drive. Contourna can then suggest a manual structure for everything you brought in, saving you from sorting each file by hand.
Does the AI publish anything on its own?
No. AI output starts as a draft or a tracked suggestion on a specific section. A person decides what to keep and approves the document before it is published.
How does the free trial work?
Choose a plan to start your 14-day trial. You will enter a card, but you will not be charged until the trial ends. You can cancel from the billing portal at any time before then.
Is the playground connected to my account?
No. The playground uses the same document assistant as Contourna, but your draft only lives in the current browser tab. It is never saved to a Contourna account, so please do not enter confidential information.
Build a quality system people can actually follow
Replace scattered files and manual follow-up with documents that stay current and records that are ready when you need them.