Three ways to close a review
- Approve without changesIt is current and ready as written.
- Approve with changesApprove it and send minor findings to the owner.
- Request revisionSend it back with the changes that must be made.
Manuals, forms and operations in one place.
Write policies, procedures, and work instructions with AI. Build the forms your team fills in, schedule checks for your locations, equipment, and products, and keep the completed records with the documents they belong to.
Review due in 3d
v4Published
Start where you are
Bring the documents you already have
Import files from your computer, Notion, or Google Drive. They arrive as drafts, ready to update. Contourna can also suggest how they fit together, so you don't have to organize them yourself.
Convert to editable
Turn the file into a Contourna document you can update. Choose whether you want AI to clean up the writing too.
Upload original
Keep the original file and its layout exactly as they are.
Once the import is done, Contourna suggests a practical manual structure based on what each document covers.
Supported files
- DOC
- DOCX
- MD
- JPG
- PNG
Manuals
Organize your documents into manuals
Organize each manual in four clear levels: the policy, the procedures that support it, the instructions people follow, and the forms that capture the work. Employees can find what they need, and auditors can see how everything connects.
Example: Events & Catering manual
Write with AI
Write a first draft with AI
Describe what you need or start with an existing document. When the wording needs work, highlight the passage, ask for a change, and review the result before it touches your document.
- Rewrite a selected passage without losing the surrounding context.
- See every change before you accept or discard it.
- Keep policies, procedures, and instructions consistent.
- Highlight a passage and ask for a rewrite
- Dictate directly into any section
- Tables, images, and diagrams
- Reusable document templates
- Section-by-section navigation
- See every AI edit before accepting it
Try it
SOPDraft
Opening the espresso bar
3. Steam wand
Wipe the steam wand after every use and purge it. Store the pitchers upside down on the drip tray.
AI Assistant
Pick a request. The suggestion appears here as a tracked change.
Review & approve
Collect suggestions from the people doing the work
Anyone can flag a step that no longer matches the work. Reviewers see the suggestion beside the exact section it affects, with the context they need to decide what changes.
- Keep suggestions attached to the section they affect.
- See what changed and why before publishing.
- Move through long documents one section at a time.
Review cycles
Schedule reviews so documents stay up to date
Choose how often each document should be reviewed and Contourna puts it in the queue at the right time. Reviewers can record findings on the exact section they affect and close the review with a clear decision.
- See upcoming and overdue reviews in one queue.
- Start a review early when a process changes.
- Keep every finding and review round on record.
- Record why each published revision was made.
A cadence and a reason for every document
Review cadence
- Monthly
- Quarterly
- Semi-annual
- Annual
Reason on the record
- Process change
- Audit finding
- Incident or corrective action
- Regulatory change
Suggestions from anyone, decisions from reviewers
When someone spots an outdated step, they can flag it from the document itself. The suggestion lands in the review queue with the right section attached, ready for a reviewer to act on.
Forms & records
Describe the form you need and Contourna builds it
Start with a short description and get a form with the right fields, sections, and quality metrics. Make any changes, publish it, and assign it on a schedule so every completed check is recorded.
Describe your form
Generate form
Walk-in cooler temperature log
Draft Twice daily Kitchen team
- Ask the assistant to add, edit, or reorder fields. You approve every change.
- Assign a form to individuals or entire departments.
- See which scheduled submissions were missed.
- Keep each record attached to the procedure it supports.
Field types
- Text
- Long text
- Number
- Duration
- Checkbox
- Dropdown
- Date
- Section
- Quality metric
Schedules
- Daily
- Twice daily
- Weekly
- Twice weekly
- Monthly
- Specific dates
- As needed
Operations
Assign checks to your locations, equipment, and products
Add your locations, equipment, and products, then assign the forms each one needs. Checks are organized by site, and each one goes to the team or person who does it.
Select a location, machine, or product to see its checks.
Equipment · Main brewery
Keg washer
142 records kept Packaging manual
Caustic concentration check
Daily Cellar team
Overdue by 1 daySpray ball inspection
Weekly Cellar team
Due in 3 daysPump and seal service
Monthly Maintenance
Due in 12 days
Equipment
Give each machine its forms, a history of every check, its files, and the manuals that cover it.
Products & batches
Keep a register of what you make and the checks each product needs, with a required batch or lot number on every product record.
Quality data
Spot when a process starts to drift
Mark any form field as a quality metric and each submission updates its control chart. Contourna calculates the limits, checks standard SPC rules, and explains what the pattern means in plain language.
Roast duration
Roast log · minutes
- Mean
- 12.4
- UCL
- 13.6
- LCL
- 11.2
- Latest
- 12.6
Log a reading or simulate drift to see how the rules respond.
Nelson rule 1 · Critical
One point beyond the upper control limit
Reading #18 at 14.2 min sits above the UCL of 13.6 min.
- Beyond a control limitFlagged
- 9 in a row on one sidePass
- 6 in a row rising or fallingPass
Demo data. In Contourna, limits are calculated from your own submissions.
Control charts
Turn any quality metric into a chart with its mean and calculated control limits.
Rule detection
See Nelson and Western Electric rule violations on the exact points that triggered them.
Capability
Follow Cp, Cpk, mean, and standard deviation as new records come in.
Clear explanations
Get a plain-language read on stability, trends, and capability, plus a useful next step.
Included in the Control plan.
How it works
From first draft to completed record
Draft a document, review it, publish it, then collect the records that show it's being followed.
Start free trialDraft
Step 1Import an existing file or describe what you need. Contourna gives you a structured draft to work from.
Review
Step 2Let the people doing the work flag anything that is out of date. Reviewers can apply, edit, or reject each suggestion in context.
Publish
Step 3Approve the document and make it live. Employees always see the current version, while older revisions and the reason for each change stay on record.
Record
Step 4Assign the matching form on a schedule. Each submission stays tied to the document and feeds the metrics you track.
Pricing
Two plans, both with a 14-day free trial
All prices are in CAD. Both plans include 3 editor seats, unlimited readers and form users, and a 14-day free trial.
Generate
For teams that need one place to write, organize, review, and control their documents.
$199CAD / month
Or $159/month billed annually. Save 20%
- Policies, procedures, work instructions, training
- Manuals that keep every document in the right order
- AI drafting, rewriting, and dictation
- Import from files, Notion, and Google Drive
- Suggestions, scheduled reviews, and revision history
- 3 editor seats and unlimited free readers
Control
Forms + quality dataFor teams that also need forms, records, and quality data to show the process is working.
$399CAD / month
Or $319/month billed annually. Save 20%
- Everything in Generate
- AI-assisted form builder
- Form assignments and schedules
- Operations: locations, equipment, and products
- Records kept with the document they support
- SPC charts with Nelson and Western Electric rules
- Cp, Cpk, and clear SPC insights
Extra editor seats are $39 CAD per month each. Cancel or switch plans yourself from the billing portal.
Live demo. No account required.
Try the document writer without an account
Write a policy for allergen handling, procedure for receiving deliveries, work instruction for opening the espresso bar, procedure for cold room temperature checks
Choose a policy, procedure, or work instruction. Adjust the example and create a real draft with the same assistant Contourna customers use. Your work stays in the current browser tab.
Does Contourna certify us to ISO 9001?
No. Certification comes from your auditor. Contourna helps you put the pieces auditors look for in place: controlled documents with owners, scheduled reviews, a complete revision history, and records tied to the right procedure.
Who needs a paid seat?
Only the people who write and approve documents need a paid seat. Every plan includes 3 editor seats, and extra seats are $39 CAD per month. Everyone else can read published documents, fill forms, and suggest changes for free.
Can we bring the documents we already have?
Yes. Upload Word or PDF files individually or in a batch, or import from Notion and Google Drive. Contourna can then suggest a manual structure for everything you brought in, saving you from sorting each file by hand.
Does the AI publish anything on its own?
No. AI output starts as a draft or a tracked suggestion on a specific section. A person decides what to keep and approves the document before it is published.
How does the free trial work?
Choose a plan to start your 14-day trial. You will enter a card, but you will not be charged until the trial ends. You can cancel from the billing portal at any time before then.
Is the playground connected to my account?
No. The playground uses the same document assistant as Contourna, but your draft only lives in the current browser tab. It is never saved to a Contourna account, so please do not enter confidential information.